Retention – ARMA Magazine

Unlocking Dynamic Records and Information Management

Written by Kimberly Johnson on April 22, 2024. Posted in Document Management, Information, Information Governance, Information Management, Records Management, Records Strategy, Retention, Retention Management, Uncategorized.

Records and Information Management (RIM) is a business component vital to organizational success, yet it is rarely an organization’s top priority. Underpinning RIM practices at an organizational level is imperative to meeting legal requirements...

Understanding and Documenting the Basis of Retention Periods

Written by Richard Lang on March 18, 2024. Posted in Retention.

The business world is dynamic: people come and go, laws change, and business requirements change, but having a history of why your organization is retaining or deleting a record after a certain period of time will make it more comprehensible...

The Conundrum of Events-Based Retention Periods

Written by Richard Lang on November 6, 2023. Posted in Retention, Retention Management.

Is Schroedinger’s cat alive or dead? The answer in quantum mechanics is that both are true. Is a record subject to retention or disposition? Again, both can be true at once and no more so than when records are existing within event-based periods....

The Impact of Data Protection Laws on Your Records Retention Schedule

Written by Tom Corey on April 18, 2022. Posted in Data, Data Management, Data Storage, Disposition, Records Management, Retention, Retention Management, Uncategorized.

It is essential that your organization’s records retention schedule is compliant with the data protection requirements in the jurisdictions where your organization operates. This task may seem overwhelming since jurisdictions around the world are...

Records Inventory 101:

Written by Lisa Morris on April 11, 2022. Posted in Disposition, Document Management, Electronic Records Management, Records, Records Management, Retention, Retention Management, Uncategorized.

101 Just Sounds Good—There is Nothing Basic About a Records Inventory Introduction In records administration, an inventory is a detailed listing of each record/record series or system, along with a location indicator, and other essential data....

Introducing the Information Governance Implementation Model (IGIM)

Written by ARMA International on December 31, 2019. Posted in Analytics, Archiving, Audit, Backup, Business Continuity, Business Intelligence, Capture, Change Management, Communications, Compliance, Content, Content Management, Content Services, Content Strategy, Data Analytics, Data Governance, Data Management, Data Storage, Digital Preservation, Digital Transformation, Discovery / eDiscovery, Disposition, Document Management, Document Strategy, Electronic Records Management, Enterprise Content Management (ECM), Enterprise File Synchronization & Sharing, Enterprise Search, Featured, Foundational Concepts, Imaging, Information Access, Information Analytics, Information Architecture, Information Assurance, Information Governance, Information Management, Information Security (Information Protection), Information Technology, Interoperability, Knowledge Management, Knowledge Strategy, Legal, Metadata, Metrics, Migration, Mobility, Native Creation / Upload, On-Premises, Physical Records Management, Privacy, Process Automation, Process Management, Records Management, Records Strategy, Retention, Retention Management, Scanning, Search, Taxonomy, Vital Records, Web Content Management, Workflow.

This year, ARMA International released the Information Governance Implementation Model (IGIM), beta version. There are, of course, other information governance (IG) models available to the community, each looking at IG through a different lens. Why...

Summary – “Retention of Accounting Records: A Global Survey of Laws and Regulations”

Written by William Saffady, Ph.D, FAI on November 4, 2019. Posted in Compliance, Financial, Legal, Retention.

This article summarizes a report published by AIEF on June 3, 2019. Additionally, the article is included in Information Management Magazine, ARMA-AIEF Special Edition, which will be available for download in mid-November. A printed version of the...

Attorneys Respond to Delaware Court’s Affirmation That Emails and Texts May Constitute Corporate Books and Records

Written by Jeff Whited on May 29, 2019. Posted in Communications, Content, Data Governance, Digital Preservation, Discovery / eDiscovery, Electronic Records Management, Email Management, Enterprise Content Management (ECM), Information Governance, Information Management, Legal, News & Analysis, Records Management, Retention.

In reporting on recent actions in the Delaware courts, WilmerHale attorneys Stephanie C. Evans and Alan J. Wilson remind organizations to carefully manage all evidence of communications among boards and directors, whether it comes in traditional formats...

Q&A: Fingerprint Security

Written by Judy Vasek Sitton, CRM, FAI on December 7, 2018. Posted in Data Governance, Information Governance, Information Security (Information Protection), Privacy, Retention.

Question: With fingerprint security technology now used in so many businesses for secured door access, what category does it fall under (e.g., personally identifiable information)? How is the data deleted upon employee termination? Answer: Fingerprint...

Big Bucket Retention: Objectives, Issues, Outcomes

Written by William Saffady, Ph.D, FAI on December 7, 2018. Posted in Electronic Records Management, Records, Records Management, Records Strategy, Retention, Retention Management.

Fifteen years after its introduction by the U.S. National Archives and Records Administration as a strategy for improving federal agencies recordkeeping performance, the big bucket approach to record retention is in common use. This article summarizes...